How many meetings start on time? The truth is that most meetings start late and some do not even take place. Organizational discipline and meeting etiquette aside, valuable time and productivity are wasted every day because of technical issues or simply because nobody knows how to operate the system in the conference room.
Who should be blamed? IT teams for implementing complex systems without consulting employees? Executives and staff for not being familiar with the interface? Vendors for not putting users at the center of their development efforts? Blaming on others has never helped anyone solve anything.
However, listening, observing and analyzing allows anyone to understand what are the recurrent and endemic problems faced by teams attending a meeting in the conference room. Here are six common issues faced by users:
1. Cables, adapters and screen resolution: Time is wasted because presenters struggle to find the right adapter or cable to display the document on their laptop or simply because they cannot adjust screen resolution or image quality.
2. Laptops for team collaboration: Efficiency is impacted because participants use a laptop to attend web and video conferences. People have to squeeze in front of the webcam and microphone to be heard and seen affecting the virtual meeting experience.
3. Monolithic Collaboration Solutions: Customers are tired of investing and maintaining systems that can only be used for one thing. Too often audio, web and video conferencing solutions as well as Telepresence systems are built in silos and are not inter-operable.
4. Unified Communication and Workspace Strategies: Employees are equipped with UC applications across all their devices except the one in the conference room. They get frustrated when forced to use yet another system. It does not have to be this way.
5. Social Media Applications: Younger generations love social media and mobile applications. They want to use them at work because this is how they communicate. Yet, enterprise-grade platforms do not support consumer and social applications.
6. Information Sharing: Companies invest a lot in business applications to access all kinds of data in real-time, but sharing such it in a team meeting is often a problem. It is hard to be on the same page, look at the same data in order to make informed decisions.
In a nutshell…
Conference rooms have been around for a very long time. Work styles have changed significantly. However, conference room designs and collaboration technologies used have been the same for many years. User have been suffering from the very same technical, headaches over and over. How long will this last? It is time to overhaul conference rooms and refresh the technologies deployed in them to meet work style and user needs.
Nuage Solutions, a technology start-up just introduced to the enterprise collaboration market a smooth and highly effective collaboration technology. Known as ROOMIE, the Smart Collaboration System for meeting rooms which allows teams to wirelessly share data from any device; start chat sessions, join audio, web or video conferences and access any consumer or enterprise application from their preferred collaborative workspace.
Just like Smartphones have changed the way we communicate, ROOMIE is about to change the way we collaborate and innovate. Watch the video to learn more about ROOMIE.